Design And Implementation Of Computerized Front Management Information System(Hotel)

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Design And Implementation Of Computerized Front Management Information System(Hotel)

Computerized Front Management


This project deals with “Hotel front office management information system” it deal with the system of all the management and information needs of the different section of a hotel. Most time, the hotel I runs into problem of getting necessary information in the sections of registration of guest, guest booking and reservation, check in and check out process of a guest, and other section of the hotel which the accounts and security section.

This study led to the development of “Hotel- Mis package” which will help a long way in reducing the problem encountered by the Entire management and staff of the hotel. The power of the package is also see in the area where time is of great importance. This package will help immensely in eliminating wasted time in the operation of the hotel service there by enhancing effective customer services.Computerized Front Management

Table of Content

Cover page


Organization of the work

Table of contents



1.1 Statement of the problem

1.2 Purpose of the study

1.3 Aims and objectives

1.4 Scope or delimitation

1.5 Limitation

1.6 Assumption

1.7 Definition of terms


Literature Review


Description And Analysis

3.1 Fact finding method used

3.2 Objective of the existing system

3.3 Input, process, output analysis

3.4 Information flow diagram

3.5 Problems of the existing system

3.6 Justification for the new system


Design of the new system

4.1 Output specification and design

4.2 Input specification and design

4.3 File design

4.4 System flow chart

4.5 Procedure chart

4.6 System requirement



5.1 Program design

5.2 Program flowchart

5.3 Source program

5.4 Test run





7.1 References


The hotel front office management information system is the control center for the property and workers at the supervisory level and above must be well trained and motivated in order to achieve business objectives of high yield, high occupancy rates and above all top quality service. in hotel front office management hotel general manager are required to meet the challenges of day to day operation while practicing solid future planning and controlling skills.

The technological advantages today’s hotel managers have at their disposal and the challenges of living, training, scheduling and empowering workers to achieve to quality result.

The top quality hotel in Nigeria is owned by government, other smaller hotels owned by individual do not keep to the standard for hotel operations. This because the only reason for the setting up of a hotel is to maximize profit. They do not take into account the welfare and condition of their customer. This result in many of the customers not being satisfied after their stay in these hotel due to poor management and time wasting in the flow of information with and outside the hotel environment. Using zodiac hotel lit examing the effect of computerization of hotel front office management information system in our hotels.

Zodiac hotel ltd is one of the well know hotel in Enugu and it is a private limited company. It is located at 5/7 rangers Avenue, Enugu.

It was established in 1979 by late honorable MR.P.N. Okeke. The administration of zodiac hotel is as follows:

Executive director, board of directors, managing director, head of department/supervisors and staff.

Make up the firm are Admin. Dept., account dept., reception, cash office, business center telephone exchange, restaurant, bar house keeping laundry, gardeners, reception waiters, store dept, driver section, kitchen dept, car hire section and security dept.


The present system of hotel front office management information system in Nigeria has a lot of problem which are mentioned below.


Speed of operation is a measure of the time lapse from when a process starts to workers to when it end. Since the present system is manually operated, there is tendency for the workers of checking-in a guest, issuing of receipts checking-out a guest can take the receptionist (front officer) hour to finish.

ACCURACYIn term of accuracy, the system is relatively slow and since it is dependent to human effort, so inevitable, it is also prone to human errors and omission. Example the issuing of receipts, most of the time is not accurate. The bills prepared are sometime over charged or undercharge and this can be very embarrassing to both guest and the management. The overcharging or under charging could be due to the receptionist’s carelessness or the inefficiency of the part of the account section.Computerized Front Management


This is viewed in the context of the safety, invalidity of the records in the document files used in the report generation. In terms of safety, the nature of the system (manual) makes it vulnerable to left, fire or accidental destruction. This makes the system unsafe as the time needed to replace lost data or files in enormously large


This is the greatest problem of the hotel. The hotel tends to loose a lot of money running the hotel manually.

TIME:Going by the present system of operation time is consumed in the handling of operation and management of information in the hotel.Computerized Front Management

These problem and many other not listed above due limitations, form the basis of this write-up


This study is designed to help the hotel front office to handle the flow and use of information in the hotel operation effectively. This study also tries to give an in dept looking in the easiest and most effective way for the growth and development of hotel industry in the country.

Finally, the study will help new investors in the hotel industry to make the right decision and steps needed to start up a hotel.Computerized Front Management

1.3 AIMS AND OBJECTIVE OF THE STUDYThe objectives of the study are as follows:

1. To provide better service for the various guests either permanent, temporary or causal guest that comes to lodge or stay in the hotel.

2. To produce a system where information and output report will be produced much faster, more accurately and more detailed to management and guest of hotel.Computerized Front Management

3. To keep records that are compact, integrated and updated.


This study is armed at finding out how effective the computerization of a hotel front office management information system will improve the operation of the hotel system in small hotels. However, out of the several departments that makes up the hotel. This research project is restricted to only one section reception (front office) section

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